Lab Guidelines and Procedures
- A short security training is required for all lab users. Security software on lab computers can cause you to lose valuable data if you have not been trained. Please include the names of ALL people who will be using the lab in connection with your study on your lab reservation form and contact firstname.lastname@example.org to schedule training. Please direct additional research assistants to arrange training.
- Please email email@example.com if you will not be using your scheduled time or by calling 612-626-8101. Please give as much advance notice as possible for cancellations of reservations so other requests can be granted.
- All identifying subject data must be kept secured in the lab at all times. All data security rules of the University of Minnesota must be followed at all times. No private data should be left in the lab unless it is in locked storage in the lab.
- You may connect to the wireless network for personal use with your own laptop. Please do not use the network jacks in the lab for your personal laptop even if you are using a laptop to store data for research. Lab computers are not for personal use.
- Space is provided outside the lab door for posting signs. Signs identifying your study can be created and printed in the lab prior to your study and posted outside the lab before your study begins. No signs may be taped to the door or walls—this is a Carlson School policy so please insert printed signs into the holder under the lab sign.
- The Behavioral Labs should not be left unattended with the door propped open for any reason. The Behavioral Labs should be locked at all times when unattended. Please do not leave subjects unattended.
- Additional guidelines will be provided to all lab users.
Before You Reserve the Lab
- Prior to IRB approval, please discuss your lab needs with the Lab Manager.
- If your research includes subject pool use, please email your IRB approval letter, submission and any updates to firstname.lastname@example.org prior to completing the reservation form.
- Check the Labs Calendar for available time slots.
- Add the Labs Calendar to your own calendar by clicking on the located at the bottom right of the calendar.
- Filter calendar views by viewing the pull down menu when you click on the located at the top right of the page. Reservation requests should be made as far ahead of your desired dates as possible and every effort will be made to accommodate all requests.
Reserving the Lab
Complete the Reservation Request Form. Once filled out completely, you will receive confirmation of your lab reservation within 24 business hours by email on weekdays when school is in session. If you haven’t, please email email@example.com.
- Do not request lab space more than 6 weeks in advance. Reservation requests more than 6 weeks out will not be scheduled unless special circumstances necessitate it. If continuous use of a lab is needed, researchers must submit a separate reservation request for each 6 week period. If a special circumstance requires you to reserve the labs early please include an explanation in the comments section of the reservation request form.
- To ensure no lab time is wasted, each researcher will be given a maximum of roughly 10% of the total available lab space per semester. This equates to roughly 1,915 available subject hours per researcher per semester. In the event you are unable to use the lab at your scheduled times, please email us to cancel your reservation as soon as possible, so other researchers may use the lab. Please do not schedule excess time in the lab. Time scheduled but not canceled will count towards your total usage.
- Please also make sure you are requesting time in the lab most appropriate for your research. The 3rd (3-114) and 4th (4-264) floor labs should only be used if your research specifically requires the resources available (i.e. separate confederate rooms, conference tables or video recording). If your research only requires use of computers and internet access please consider requesting time in the lower level (L-119) or first floor (1-148) labs. Please also remember the lab in Anderson Hall is available to CSOM researchers as well.
- Always schedule time for testing your experiment in the lab you will be using at least one week ahead of your experiment. Give at least two weeks notice for any software installations. Please review the "READ ME" document, found on every lab computer desktop. This document contains important computer information and it is kept updated with the latest IT recommendations.
All labs in the Carlson School have restricted access. In order to gain card access to the labs you will be using, you must go through lab security training. Please contact the Lab Manager or the Lab Assistant at firstname.lastname@example.org to set up a training. After training your access to the lab will be requested. Please allow 48 hours for lab clearance processing.
Behavioral lab space can be reserved for developing experiments.
Locked storage will be given on a per-study basis, based on availability. General storage is available for limited, generic lab supplies. Please remove all your stored supplies at the end of your study. Food must be stored in hard sealed containers.
Please turn out all the lights when leaving the lab at the end of your reserved time. Food and/or beverages should always be kept away from the computers, and are allowed only if they are part of your study. Please indicate on your reservation form if food or beverage(s) will be involved in your study. Please discuss protection of electronic equipment with the lab manager. Report any special needs for lab cleaning maintenance or problems immediately following your experiments by email at email@example.com.